This guide provides a comprehensive overview of manually creating source invoices in Flxpoint, explaining the process for non-automated sources. Explore what source invoices entail, how to create or edit them, follow a hands-on tutorial, and refer to detailed examples and tools, designed for all users, especially newcomers. (Last updated: 08:45 PM -04, Sunday, June 15, 2025)

🔍 What Are Manually Created Source Invoices?

In situations where a fulfillment source you are leveraging does not provide a source invoice in an automated format, you can optionally create a source invoice manually via the UI.

Example Scenario:

• A source (e.g., Supplier X) sends a paper invoice for Order #7001’s FR/FO, which you need to enter manually.
• You create a source invoice with a total cost of $60, including a $5 shipping fee, and mark it as paid.
• This invoice helps calculate profitability by comparing it to the order’s $80 revenue.

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Image: This screenshot shows the initial view of the Source Invoices section with the 'Add Invoice' button, indicating no invoices are attached yet.

🛠️ How-to Guides

A. How to Create/Edit a Source Invoice

To create a source invoice, navigate to an order that needs an invoice and find the Add Invoice button.

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Image: This screenshot shows the invoice creation screen, where you can configure fields like FR/FO association, payment status, and line items (e.g., product cost of $9.99).

After clicking Add Invoice, you will be presented with a screen that allows you to configure invoice fields such as:

• Fulfillment request/Fulfillment orders to associate the invoice with.
• Payment status of the invoice.
• Line items (product, shipping, tax, fees, etc.).

The product line item will have additional information associated, such as:

• Subtotal (cost).
• Title.
• FR/FO item associated.
• Quantity submitted.
• Per unit cost.

Clicking Save (for updates) or Add (for new invoices) will persist this invoice and associate it with the order/fulfillment request/fulfillment orders.

This guide ensures you can create or edit source invoices effectively.

🧪 Tutorial

Create and Save a Source Invoice

Goal: Manually create and save a source invoice for an order.

Scenario: Order #7001 has a FR/FO with a manual invoice from Supplier X totaling $60.

Steps:

1. Navigate to Order #7001 and click the Add Invoice button.
2. Select the FR/FO (e.g., FR#101) to associate with the invoice.
3. Set the status to Paid and enter the invoiced date (e.g., June 15, 2025, 08:45 PM).
4. Add a product line item: Title "Test Product," Quantity 2, Per Unit Cost $25.00.
5. Add a shipping line item with a cost of $10.00.
6. Click Add to save the invoice and verify it’s attached to the order.

🧪 You’ve created and saved the invoice! Use this insight to maintain accurate records.

📚 Reference

Source Invoice Fields

Example Source Invoice